Exhibitor Information and Registration
Our sponsors and expo exhibitors, along with the city and community in Trinidad, CO —provide us with all the resources, insight and love to put on this extraordinary event for the cycling community.
Schedule Of Events
FRIDAY, SEPTEMBER 27, 2024
• 9:00AM – 12:30PM Expo Load-In
*All vehicles must cease movement in and out of the expo footprint by 12:00PM.
• 2:00PM – 7:00PM Expo
• 7:00PM – 9:00PM Expo Load-Out
SATURDAY, SEPTEMBER 28, 2024
Click here to view the full weekend schedule.
Exhibitor Information
BOOTH ASSIGNMENT
Expo management will assign booths to exhibitors and sponsors based on contract requirements, power needs, and the products being displayed. Booth locations will be marked on the pavement prior to exhibitor check-in.
BOOTH MATERIALS
Each 10×10 booth space is supplied with one electrical hook up if requested (must bring own extension cord). Exhibitors are responsible for providing all other materials needed for a successful activation including but not limited to tent weights, tables, chairs, ice, extension cords, etc.
Exhibitor’s materials must fit within the assigned booth space and may not obstruct walkways, exits, general view, and other exhibitors. Exhibitors are not to activate outside of their assigned booth space. No handouts or flyers may be passed out or posted outside of the assigned booth space. This will be strictly enforced. Any special booth construction must be submitted for prior approval. Expo management strictly prohibits subletting of booth space. This means that the only company permitted to activate within a specific booth space is the one that signed a contract with Life Time. Exhibitors may not share their booth space or use their space for any other reason without prior written approval from Life Time. Exhibitors must remain open at all times during expo hours. The expo is non-exclusive.
BOOTH SHIPPING
Booth supplies such as tents, tablecloths, products, samples, etc. may be shipped to the Space to Create facility in advance or brought directly to the race venue by the sponsor. Note that large shipment/pallets require a lift gate for delivery. If materials MUST be shipped in advance to the race, they must arrive no later than September 23. To request shipping address, please email Quinn Cooper at qcooper@lt.life.
Post-event shipping is not available. All activation materials must leave with the client upon conclusion of the event.
EXHIBITOR CHECK-IN
Located in front of the packet pick up area, in front of Space to Create building.
RESTRICTIONS
Products with the event logo, name, etc. may not be sold, displayed or distributed without prior written approval from Life Time. Management reserves the right to restrict and remove any product it deems objectionable (includes products, persons, objects, conduct, etc.) for health, safety or other reasons. This may include products in conflict with sponsors.
NO CANNABIS, CANNABINOID (CBD), OR RELATED ITEMS MAY BE PRESENT AT THE EXPO WITHOUT PRIOR APPROVAL FROM LIFE TIME. Expo management and Life Time staff reserve the right to restrict and remove anything that has not been pre-approved.
Exhibitors agree to comply with local, city, and state laws, ordinances, and regulations. Exhibitors are responsible for all fire precautions.
SECURITY
Life Time is not responsible for vendor materials. Vendors are responsible for securing all valuables. Life Time is not responsible for lost, damaged, or stolen property. Security is not provided at the event. Please have your booth staffed at all times.
FOOD & BEVERAGE
Exhibitors must fill out the application by September 12. Application available here and within form below. Please submit the application to Quinn Cooper at qcooper@lt.life.
RETAIL SALES
Exhibitor has the opportunity to sell exhibitor products at no additional charge. Details of items to be retailed in exhibitor’s booth must be submitted for review and approval within the booth registration form below. Sales permits and payment of appropriate sales tax are the responsibility of the exhibitor.
PARKING
Street parking is limited but available on side streets near the expo or Public Parking is a couple of block away from the expo. Please do your best to carpool when possible.
TRAVEL
Please find travel recommendations here.
Reservation Form | DUE September 18, 2024
Questions? Please contact Quinn Cooper at qcooper@lt.life.